NOTICE NO. 225 POSTING: 2023.02.01
OFFICE AGENT CLASS I (100%)
TEMPORARY
This temporary full-time position is currently available until June 30, 2023 at two ACCESS Centers located at 2121 Darwin Street, Sainte-Julie, QC J3E 0Cp (60%) and at 4861 chemin de la Savane, Saint-Hubert, QC J3Y 9G1 (40%).
NATURE OF WORK:
The principal and customary work of an employee in this class of employment consists in performing a variety of administrative duties of a complex nature according to established methods and procedures.
CHARACTERISTIC FUNCTIONS:
The primary function in this position will be registration of students and responding to the needs of the students. The employee in this class of employment ensures that the applicable practices, regulations, directives, policies, methods and procedures are respected. An important responsibility of this position will be the preparation of examinations for Vocational and Adult Education. This includes verifying exams before they are distributed, as well as reviewing them once returned by the teachers. He or she may also draft, prepare, create, verify and follows up on invoices, purchase orders, receipts, lists and various registers, such as payroll, absence, leave or taxation registers, funding requests, statistics, statements, forms, inventories and any other administrative report, table or document of the same nature; in this context, gathers, validates and compiles the necessary data.
He or she keeps accounting books, makes journal entries, reconciles accounts, receives payments at a counter, in the mail or by direct payment, makes payments and deposits, codes expenditures, keeps a petty cash and makes purchases of a nominal value; compiles budget data, participates in preparing the budget of a unit or a department and conveys budget balances. He or she contacts persons in and outside the school board to obtain or provide information related to his or her duties, determines deadlines, makes practices and regulations known and conveys decisions. He or she drafts correspondence related to his or her duties.
As instructed, the employee carries out administrative operations related to aptitude tests and administers the tests.
The employee uses a computer and the necessary software to perform his or her duties related to word processing, database entry, spreadsheets and in-house programs; he or she carries out research on the Internet; uses e-mail. He or she may be required to help, on occasion, colleagues with the common software and programs used.
The employee may be required to train new class I office agents as well as to coordinate the work of support staff. If need be, he or she performs any other related duty.
REQUIRED QUALIFICATIONS:
Hold a Diploma of Vocational Studies in a specialty appropriate for the class of employment, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority, and have one (1) year of pertinent experience.
OTHER REQUIREMENTS:
Excellent computer skills.
Must be willing to attend professional development activities and be self-motivated towards life long learning.
Excellent knowledge of English and French, spoken and written. A third language would be an asset. Strong collaboration and team work skills, highly skilled in interpersonal interactions.
SCHEDULE: Monday and Friday, from 8:00 a.m. to 4:00 p.m. (one-hour lunch)
Tuesday, Wednesday and Thursday from 8:00 a.m. to 4:00 p.m. (one-hour lunch)
SALARY: $782.60 to $875.00 per 35-hour week, according to qualifications and experience.
Riverside School Board has implemented an Equal Access Employment Program and encourages applications from women, members of visible and ethnic minorities, Aboriginal people and people with disabilities.