NOTICE NO 243 POSTING: 2023.03.24
OFFICE AGENT PRINCIPAL CLASS (100%)
This temporary full-time position is presently available at the ACCESS Center located at 163 Cleghorn, St. Lambert.
NATURE OF WORK:
The principal and customary work of an employee in this class of employment consists in organizing, coordinating and monitoring the work performed by his or her team composed of administrative support staff. This class of employment also includes employees who perform principally and customarily highly specialized work characterized by the complexity1, expertise2and autonomy3required.
The primary function of the employee in this class of employment is to assist in the coordination and execution of registrations for Vocational and Adult General Education. In addition, the employee oversees the coordination of the Starting a Business Vocational program including registrations, loans and bursaries support, invoicing and coordination of schedules.
The employee coordinates, distributes and verifies the work and gives his or her advice on the quality, ensures that deadlines are met; ensures staff training.
The employee determines the work schedule in his or her sector according to the instructions received, reminds the persons concerned, in or outside the board, of deadlines.
He or she carries out complex and specialized duties; finds, prepares and verifies data; prepares documents, statements and reports, including the entry of data that he or she must interpret, if necessary, and that he or she locates in or outside the board.
The employee deals with the public or with employees concerning, in particular, the terms and conditions for payment or collection or any other matter within his or her competence.
The employee makes suggestions and recommendations designed to improve the operations for which he or she is responsible.
The employee uses a computer and the necessary software to perform his or her duties related to word processing, database entry, spreadsheets and in-house programs; he or she carries out research on the Internet; uses e-mail. He or she may be required to help, on occasion, colleagues with the common software and programs used. If need be, he or she performs any other related duty.
Hold a Diploma of Vocational Studies in a specialty appropriate for the class of employment, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority, and have six (6) years of pertinent experience.
Have a thorough knowledge of office automation.
Excellent knowledge of English and French, spoken and written.
Strong collaboration and team work skills, highly skilled in interpersonal interactions.
Must be willing to attend professional development activities and be self-motivated towards life long learning.
SCHEDULE: Monday to Friday from 8:00 am to 4:00 pm with one hour for lunch.
SALARY: $809.20 to $990.31 per 35-hour week, according to qualifications and experience.
Riverside School Board has implemented an Equal Access Employment Program and encourages applications from women, members of visible and ethnic minorities, Aboriginal people and people with disabilities.
1Complexity. This criterion refers to:
a) work consisting of many different parts which are connected to each other in a way that may be difficult to identify all the implications in carrying out an operation, without extensive practice;
b) work requiring the interpretation and selection of data obtained from regular contacts or exchanges of information with other administrative units or with individuals or organizations.
2 Expertise. This criterion refers to:
- work requiring in-depth knowledge of the applicable procedures, interrelations, regulations and directives in an area of activity;
- work requiring special knowledge in addition to that normally required of the class I office agent and acquired generally by many years of experience in a field of activity.
3 Autonomy. This criterion refers to:
- the responsibility for the duties of all or most of the steps of the process necessary for carrying out a given operation and for which the incumbent is responsible;
- the work defined according to general orientations and performed with a wide range of latitude.